- 1). Gather information for all aspects of your tricky tray and type it into a word processing program. Include the name, date, time and location of the event; contact information; event rules; and the prices, locations and donors of auction items along with a description of each item. Add a “Thank You” section for all who helped organize your tricky tray or in some other way contributed to it. Include a map identifying the locations of items in your event space as needed.
- 2). Decide whether your tricky tray program will be something fairly simple produced by you or an associate on a computer or a booklet that needs to be designed, laid out and commercially printed.
- 3). For a self-published program, which can be quick, easy and inexpensive to produce, take the information you gathered in Step 1 and organize it using headings a few point sizes bigger than your body text. The headings can be black or a color. To make the pages more interesting and useful, add a graphic next to each auction item so guests can easily identify them. Add your organization’s logo to the top of the pages -- or print on your letterhead. Print as many copies of your program as needed. Export your program as a PDF file and upload it to your tricky tray Web page so visitors can view it online.
- 4). For a booklet program, determine where your content will go by making a mock-up using pages of copier paper folded in half and inserted inside one another. Include a table of contents and page numbers. Make an attractive design for the cover. Use a program, such as Microsoft Publisher or Adobe InDesign, to lay out your pages. Output a copy of the completed program as a PDF and upload it your tricky tray Web page. Call a local printer to determine costs and turnaround times for your program so they are ready in time for your tricky tray.
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