- 1). Turn on your computer printer. Ensure the printer has a sufficient amount of ink and white letter or legal-size paper.
- 2). Navigate to IRS.gov and click on "Forms and Publications." Find form W-9 on the list.
- 3). Click on the link and open the form with a compatible PDF reader program, such as Adobe Reader.
- 4). Click on the highlighted area under “Requester's name and address” and list your name or the issuing name of the business requesting the tax payer's information, if desired.
- 5). Click on the “Printer” icon and print a test copy.
- 6). Examine the printout and ensure the form is legible and all of the instructions are included. Make any adjustments to the printer settings, if needed.
- 7). Click on the “Printer” icon and enter the desired amount of copies you wish to print for future use.
- 8). Check the IRS.gov website every year for any updates to the W-9 form. Discard any obsolete W-9 forms, if necessary.
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