Products / The AI Office Manager
Cleaning business spreadsheet
The cleaning business spreadsheet that does your office work.
Price a job in seconds, see who’s due and who owes you, and let free AI write your weekly texts. About 20 minutes to set up, then 2 minutes a day.
Pay what you want, from $29 · Instant download · Free Google Sheets or Excel · No monthly software fee
Sound like your week?
The office work follows you home.
Quotes at the kitchen table
You price jobs late at night, after a full day of cleaning.
Texts you forget to answer
Clients message while you’re working, and replies slip.
Money you can’t see
You’re not sure who still owes you, or what you made.
The fix
Inside your cleaning business spreadsheet.
One file with 8 tabs, like a little office with 8 rooms. White boxes you type in, green boxes fill themselves, yellow boxes you copy into free AI. Watch Maria’s example file below.
Today tab
Open it each morning. It tells you who to remind, who owes you and who to ask for a review.
Quote Calculator
Answer 6 questions and get your price plus a ready-to-send text, using your prices.
Client tracker and schedule
One row per client, one row per job. Mark a job Done and Paid and everything updates.
Money
Money in, expenses and profit each month, plus what to set aside for taxes.
Proof of Clean
After each clean, tick what you did and copy a finished-job message for your client. Works offline.
AI Helper
12 messages you write all the time. Fill in 3 boxes and copy into free ChatGPT, Gemini or Claude.
Gemini Prompts
15 prompts for Gemini inside Google Sheets, each with a clear safety level.
Client Texts & Forms
20 ready-to-send texts, a new-client intake form, cleaning checklists and a simple service agreement.
Try the preview
See the house cleaning Quote Calculator in action.
Pick a home, a type of clean and how often. It works out the price and writes the text, using your prices.
A day with it
From the first quote to a free evening.
On the job
Mark the clean Done, then Paid, on the Schedule tab. Forget to mark it paid and it turns pink, so nobody slips through.
Between jobs
A new inquiry? Answer 6 questions in the Quote Calculator, copy the ready text and send the price from your phone.
5:30 pm
Today’s list is done and the money is counted for you. The evening is yours.
About 20 minutes to set up, then 2 minutes a day
Three steps, no tech skills.
1
Open the file
Upload it to Google Drive and open it with Google Sheets, or double-click it in Excel.
2
Fill in My Business
Your name, your prices and how you like to sound. Once.
3
Try it out
Make your first quote, add your clients, then let the AI Helper write your texts.
Honest and safe
AI that doesn’t make things up.
Every prompt tells the AI to use only the facts you give it, and to write [ASK ME] when something is missing. Each one also has a clear access level.
Level 1 · Words only
The AI only writes text. It never touches your file.
Level 2 · Drafts tab only
Gemini writes only in a separate Gemini Drafts tab.
Level 3 · Careful edits
Gemini types only into the cells named, shows every change and waits for your YES.
You’ll receive 6 files
Super Simple Guide (PDF, 10 pages). Start here.
The AI Office Manager, blank (.xlsx)
The AI Office Manager, filled-in example (.xlsx)
AI Workflow Cards (PDF, 15 pages)
Client Texts & Forms: 20 ready-to-send texts, intake form, checklists and a service agreement template
Proof of Clean: an offline tool that writes a finished-job message for your client
Pay what you want, from
$29
One payment, no subscription. Instant download, and your files stay in your Gumroad Library.
Get the kit
Questions first? Email mark@thatbiz.online. Every message gets a personal reply.
License: for use in one cleaning business. It saves you time and keeps you organized; it doesn’t promise income. The service agreement is a template, not legal advice, and the Money tab is a simple tracker, not tax advice.
FAQ
Questions about The AI Office Manager
Need more clients too? Get More Clients is our marketing kit for cleaning businesses, or get both in the Starter Kit.
Who is The AI Office Manager for?
Solo cleaners and small cleaning teams who quote by text, keep clients in their phone, and want one place for prices, schedule and payments. If you need online booking or routes for several employees, booking software is a better fit.
Do I need tech skills?
No. If you can type into a spreadsheet, you can use it. It comes with a step-by-step guide and a filled-in example to copy.
Do I need to pay for AI?
No. The free versions of ChatGPT, Gemini and Claude all work.
What do I need to use it?
Free Google Sheets (recommended) or Excel 2019 / Microsoft 365. A computer is best for setup; day-to-day use works on your phone with the Google Sheets app.
How do I quote a cleaning job with it?
Answer six questions in the Quote Calculator and it gives your price plus a ready-to-send text, using your own prices.
What is Proof of Clean?
A small offline tool that comes in the kit. After a clean, tick what you did, add the client, date and price, and copy a finished-job message for WhatsApp, text or email. You can try it free on our site.
Does it work on my phone?
Yes. Setup is easiest on a computer. After that, daily use works on your phone with the free Google Sheets app.
Pairs well with
Need more clients too? Get both.
The AI Office Manager handles your admin. Get More Clients helps you reply fast, post often and ask for referrals.
Coming soon: the AI Cleaning Assistant
A free intake page for your clients, a tidy summary of every inquiry, and a reply ready to copy and send. Join the early list for free, with no obligation to buy.